Privacy Policy
This Privacy Policy explains how Sendebibu collects, uses, stores, and protects personal data in connection with this website. We aim to process data lawfully, transparently, and proportionately, with GDPR-conscious safeguards.
1. Information We Collect
Information you provide
- Name and contact details submitted through inquiry or correction forms.
- Contributor profile details, affiliation, and submission metadata.
- Message content and attachments you send to project contact addresses.
Automatically collected information
- IP address and basic device/browser metadata.
- Pages visited, referring URLs, and session activity timestamps.
- Error logs and technical diagnostics used for security and reliability.
2. Cookies and Similar Technologies
We may use cookies and similar technologies to support core functionality, measure performance, and improve usability. Where required by law, consent choices should be provided.
| Cookie Category | Purpose | Legal Basis Example |
|---|---|---|
| Essential | Security, session continuity, and basic site operation | Legitimate interests / necessity |
| Analytics | Traffic measurement and performance insights | Consent where required |
| Preference | Language and display settings | Consent or legitimate interests |
3. Analytics
Analytics tools may be used to understand aggregated usage trends. Where possible, we minimize or pseudonymize identifiers and configure retention controls.
4. Contact Forms and Communications
Information submitted through forms or support channels is used to respond to requests, manage editorial workflows, and maintain records of correspondence.
5. User Accounts (If Applicable)
If user accounts are enabled, account data may include username, email, hashed credentials, role permissions, and activity logs relevant to platform security and editorial traceability.
6. Legal Bases for Processing (GDPR Context)
- Consent (for optional cookies and certain communications).
- Legitimate interests (site security, quality control, and service maintenance).
- Performance of a contract (where contributor agreements apply).
- Legal obligations (for compliance and lawful requests).
7. Data Retention
Personal data is retained only as long as needed for the stated purposes, legal obligations, dispute handling, and audit requirements.
- General inquiries: [Retention Period Placeholder]
- Editorial and correction records: [Retention Period Placeholder]
- Security logs: [Retention Period Placeholder]
8. Data Security
We apply organizational and technical safeguards proportionate to risk, including access controls, encrypted transmission where feasible, and logging for incident investigation.
9. Third-Party Services
We may use third-party providers for hosting, analytics, email delivery, or support operations. Providers are expected to process data under contractual safeguards and applicable law.
10. International Data Transfers
Where personal data is transferred internationally, appropriate safeguards should be implemented, such as adequacy decisions or standard contractual clauses, as required.
11. Your Rights
Depending on applicable law, you may have rights to:
- Access your personal data.
- Request correction of inaccurate data.
- Request deletion in specified circumstances.
- Object to or restrict processing.
- Request data portability where applicable.
- Withdraw consent without affecting prior lawful processing.
- Lodge a complaint with a supervisory authority.
12. Children's Privacy
This website is not directed to children under the applicable age threshold in relevant jurisdictions. If you believe a child has submitted personal data, please contact us for review and removal.
13. Changes to This Policy
We may revise this policy to reflect legal, technical, or operational changes. Updated versions will be posted on this page with the revised effective date.
14. Contact
Privacy-related requests may be sent to privacy@sendebibu.org or through Contact.
Compliance note: This policy includes jurisdiction-neutral placeholders and should be finalized with project-specific legal review before publication.
Frequently Asked Questions
How do I request deletion of my personal data?
Email privacy@sendebibu.org with sufficient information to identify your request and related records.
Do you sell personal data?
Sendebibu does not sell personal data.
How can I update inaccurate information in correspondence records?
Contact us with the correction details, and we will review and update records where appropriate.
Effective date: [Date Placeholder]